Presenter Guidelines

Each symposium is 90 minutes in length, including time for questions and answers.  Kindly ensure that there is ample time for audience participation and discussion during the scheduled symposium time.

The meeting room will be equipped with:

• Projector and screen (please use 16:9 slide ratio)
• Lectern microphone
• Laser pointer and slide advancer

Connecting to the projector:

• You will be required to use your own laptop to connect to the LCD projector.
  
• In order to connect to the LCD projector, your laptop must have an HDMI output (PC or MAC). HDMI cables will be provided.
  
• Be sure to bring any special adapters/dongles.
  

Please arrive 15 minutes early for your session to test your presentation with the AV tech.

For ease of transition time, it is recommended that symposium presenters load presentations to one laptop.  Please note this is not required, only recommended.
Please test your presentation in advance to ensure that all slides/images/videos are working properly.

All individual oral presentations are 15 minutes in length, including time for questions and answers.  There will be a room monitor who will advise you of the time remaining during your presentation, kindly observe the time restrictions out of respect for the other presenters.

The meeting room will be equipped with:

• Projector and screen (please use 16:9 slide ratio)
• Lectern microphone
• Laser pointer and slide advancer

You will be required to use your own laptop to connect to the LCD projector.  Please note, HDMI cables will be provided.  If you use a Mac or have a different connection, please provide your own adapters/dongles. 

Please test your presentation in advance to ensure that all slides/images/videos are working properly and arrive 15 minutes early for your session to test your presentation with the AV tech. Please note, there are some sessions with very short transition times that will not allow for troubleshooting should there be an issue.

All flash talk presentations are 5 minutes in length. There will be a session chair who will advise you of the time remaining during your presentation, kindly observe the time restrictions out of respect for other presenters.

The meeting room will be equipped with:
• Projector and screen (please use 16:9 slide ratio)
• Lectern microphone
• Laser pointer and slide advancer

You will be required to provide your three to five presentation slides before August 27th to be loaded on the conference laptop. Please provide the slides in .pptx format with no videos or sound files. Your flash talk is intended to be an overview of your poster to entice people to visit the poster.

Posters will be designated a specific poster session closer to the meeting date, but all poster presenters should plan their travel encompassing the last day of poster presentations, Monday September 8th, 2025. Kindly set up and remove your posters during the allocated poster times so as not to impact other presenters.

Poster Requirements:
• poster MUST BE IN PORTRAIT FORMAT in order to fit on the poster boards provided.
• Maximum poster dimensions are: 33inches (84cm) wide x 46.8 inches (118cm) high.
• Please do not print your poster on cloth or heavy paper as the poster boards use velcro attachments and heavy and cloth posters will fall down.

Recommended poster information:
• Keep text to a minimum
• Ensure text is in large font
• Use graphs, charts and/or tables
• Ensure contents have a logical flow
• Make it colourful

*Removal of posters at the end of the display period is the responsibility of the author(s). Posters not removed by the deadline will be removed and disposed of by meeting staff. Please note that the posters will be held at the registration desk until the end of the conference after which time they will be recycled.

*There are multiple poster sessions, kindly take note of your poster session and the set up/tear down times.  Please note, poster presenters are not required to stand at their poster during the morning break, but it is encouraged to have your poster up and be available should someone wish to discuss prior to the scheduled poster session.

Poster printing onsite can be arranged through Reads